Infractions Policy

The Harbour Towne Condominium Association (HTCA) has an established Infractions Policy that outlines the specific steps to be taken by the Management Company and Co-Owners to address and resolve any infractions.  The goal of the HTCA Infractions Policy is to establish a consistent process to be used by the Management Company and to provide clear guidance to Co-Owners for resolution of infractions.  When necessary, HTCA also implements specific infraction policies as supplements to the Infractions Policy that contain additional information and guidance for both the Management Company and Co-Owners.
The current Rules and Regulations Summary is posted here. Infractions are specifically addressed in our Bylaws, Article XVI, Sections 2 and 3.

Why did I receive an Infraction Notice?

Occasionally, representatives of the Board or the Management Company walk around the complex making observations of modifications to buildings, landscaping, or outdoor storage that violate the current rules and regulations. These observations trigger the Infraction Notice.

Infraction Procedure

The Management Company will notify Co-owner by mail. The Notification will include:

  1. Notification of the violation.
  2. The reference of the violation from the Bylaws, together with a factual description of the infraction.
  3. A timeline for violation correction.
  4. Co-owner’s rights to contest the violation: they may contest the violation via a hearing before the Board at the next scheduled meeting which can be arranged through the Management Company. The Co-owner will have a minimum of 7 days between the notification and the date of the Board meeting. Upon appearance by the Co-owner before the Board, or failure to appear, the Board shall decide whether a violation has occurred, and this decision is final.
  5. The Board may decide to levy a fine of $50, $100, and $150 successively for each week that the violation continues.

After the timeline for remediation (#3 above) of the violation expires, a second letter will be mailed to the Co-owner. This letter will include:

  1. Notification of violation.
  2. The reference of the violation from the Bylaws, together with a factual description of the infraction.
  3. Explanation that a $50 fine has been levied against the Co-owner and is immediately due and payable.
  4. A list of additional options that may be used against the Co-Owner if the violation is not corrected. This includes the right of the Management Company to remove and abate the violation at the expense of the Co-owner and bill them appropriately.

Windows and Exterior Door Compliance

To ensure uniform and consistent administration of compliance to HTCA’s window and exterior door requirement, a specific Window and Exterior Door compliance policy has been approved by the HTCA Board for use by the Management Company.
The Management Company is accountable for the administration of the policy which specifically addresses co-owner infractions related to non-compliant windows and exterior doors. This policy provides the Property Manager guidance for the specific actions to be taken when violations of HTCA’s windows and/or exterior doors requirements are found.
This policy also outlines the required actions to be taken by co-owners to correct non-compliant windows and exterior doors.

To Report an Infraction

While the Board and Management Company do their best to identify infractions, Co-owners may also report significant violations by contacting the Management Company or through the CCIS/Request System.